1. Can i have more than one user account for the e-filing system?

    Yes. Some users may e-file for two different organizations, such as an attorney who has a private practice and who works on contract with another firm, public defender agency, or prosecutor's office. Each user account is an email address; if the person has more than one email address, each address can be used to establish an account.

  2. Can more than one attorney share one user account?

    No. User accounts and passwords should never be shared. Each organization has one or more firm administrators who can invite staff (attorneys and non-attorneys) to register as individual users under the firm's account.

  3. How does a firm account work?

    A firm administrator registers for a firm account and then manages the firm's contact information and other data, including:

    • Attorneys in the firm or office who may appear on a case
    • Users who will use the software to e-file a case
    • Payment accounts
    • Service contacts
    The system verifies attorney number (bar number) and loads the person's name from the Roll of Attorneys. Users specify the filing attorney for each document by selecting the name from the list of firm attorneys.

  4. I am an attorney. Can someone in my office e-file on my behalf?

    Yes. Registered users may be attorneys, but they do not have to be. A filing user can file on behalf of attorneys in the firm.

    • Filing users include court and clerk staff, unrepresented litigants, attorneys, or an agent whom an attorney has expressly designated to make a filing on the attorney's behalf and who has an e-filing system user ID, password, and limited authority to file documents electronically.
    • Registered user is a person or entity with a user ID and password assigned by the e-filing system or its designee who is authorized to use the system for the electronic filing or service of documents.

  5. Can I serve other parties and counsel electronically?

    Yes. The e-filing system offers you three options with each filing:

    • EFileAndServe - to file a document with a court and e-serve other parties and counsel
    • Efile - to file a document with a court without e-service; to be used when serving other parties and counsel conventionally
    • Serve - to e-serve a document on other parties and counsel, without filing with a court (e.g., discovery)
    Electronic Service ("E-Service"). E-service is a method of serving documents by electronic transmission with Indiana's e-filing system on any user in a case. Filers specify who to e-serve in the service contacts section of each filing or envelope

  6. How do I serve others electronically (via e-service)?

    Each case has a list of “service contacts” who can be selected for e-service on any file-and-serve or service-only filing. Filers can add people to the case service contact list by selecting desired recipients from the firm service contact directory or from the Public Service List. A service contact is a person for whom an email address and other identifying information has been entered into the Indiana e-filing system by a registered user.

    • A "firm service contact" is associated in the e-filing system with an attorney, organization, or law firm.
    • A "public service contact" is listed on the Public Service List for purposes of e-service. A registered user may add a service contact to the Public Service List only if authorized by the service contact.
    • The "Public Service List" is a directory of public service contacts who are available for e-service.

  7. How do I find someone on the Public Service List?

  8. How is someone added to the Public Service List?

    Firm administrators add firm service contacts to the Public Service List. Firm administrators may only add a firm service contact to the Public Service List with the service contact's express authorization. Firm administrators may not add someone from outside of their firm to the Public Service List.

  9. How can I serve my opposing counsel or unrepresented party if they are not on the Public Service List?

    You must serve conventionally all parties and attorneys who are not on the Public Service List. Even if you have the other person's email address, you may not add service recipients to the Public Service List without their express authorization or if they are outside of your firm.

  10. Can my colleague (e.g., paralegal or assistant) receive a copy when I am e-served in a case?

    Yes, there are multiple ways to do this.

    For someone to receive a courtesy copy of every filing that is e-served on you, firm administrators may edit a service contact to enter one or more email addresses to receive an "administrative copy" of every document sent to the service contact.
    For someone to receive a courtesy copy of filings e-served on you on a case-by-case basis, users can add any firm service contact to the service list for a case.
    • Firms may want to have different service contacts for specific practice areas or case types.
    • These service contacts will, by default, receive a copy of every subsequent filing on the case, even filings by other parties.

  11. Do I need to also file my documents in hard copy if I have e-filed?

    E-filed documents should not be filed in hard copy, except where explicitly required by court rule or statute (e.g., civil complaints in trial matters until July 1, 2016).

  12. What is the difference between a "lead document" and an "attachment"?

    Every submission to a court is a single "envelope" which contains one or more "filings". Each filing has one filing code that describes the submission (e.g., Motion) and one lead document.
    Note: the filing user must also indicate the related party (the party on whose behalf the document is being submitted) and a filing description.
    A filing can have one or more attachments, which are documents that supplement the lead document (e.g., exhibits to a motion, appendices to an appellant's brief).
    Note: each document should be submitted only once.

  13. What is a "related party"?

    A "related party" is the person involved in the case on whose behalf the document is being filed. Filers must indicate the "related party" for each filing.
    Note: please do not select all parties in the case as related parties, unless the document is, in fact, filed on behalf of all.

  14. Can I e-file a confidential document?

    Yes. With any filing, whether conventional or electronic, filers must consider whether they are filing:

    • Confidential information that is relevant to the disposition of a matter available for public access;
    • Confidential information that is not relevant to the disposition of a matter available for public access; or
    • Confidential information in a case that is excluded from public access pursuant to Admin. R. 9(G)(1).
    Filers must submit a Notice of Exclusion of Confidential Information in the first two situations, but not in the third. See Admin. R. 9, App. R. 23, Tax Ct. R. 3, http://courts.in.gov/4313.htm

  15. After a document is e-filed, and the submission is then cancelled, does the person who is receiving service on the document get two notices (submission, then cancellation)?

    No. The system does not currently send a notice of cancellation, so the filer would need to notify the other service contacts when a document has been canceled.
    However, the system will notify all service contacts when the clerk has rejected the filing for any reason. A clerk's rejection is not the same as when a file or cancels the submission before the clerk begins to process the document.

  16. How do I verify who will be served when I e-file?

    The e-filing system offers you three options with each filing:

    • EFileAndServe - to file a document with a court and e-serve other parties and counsel
    • Efile - to file a document with a court without e-service; to be used when serving other parties and counsel conventionally
    • Serve - to e-serve a document on other parties and counsel, without filing with a court (e.g., discovery)
    With EFileAndServe and Serve, the filer must specify one or more service contacts. The system presents the service contacts that have already been added to the case; the filer may add others from the Public Service List or from the filer's firm service contacts directory
    The filer should verify that the Certificate(s) of Service in the document(s) being filed are consistent with the service contacts on the case. Each Certificate of Service should reflect e-service through the e-filing service only for service contacts indicated on the filing

  17. Where can I get instructions about e-filing specifically in the appellate courts?

    You can find information specific to filing in the appellate courts by reviewing the e-filing user guide section on e-filing in appeals at courts.in.gov/4313.htm. You should also review the Indiana Rules of Appellate Procedure at http://www.in.gov/judiciary/rules/appellate/index.html and/or the Indiana Tax Court Rules at http://www.in.gov/judiciary/rules/tax/index.html.